MovingWorlds Privacy Policy

Last Updated: March 2026

Introduction

This Privacy Policy discloses the privacy practices for MovingWorlds. This Privacy Policy applies to personal information collected by or on behalf of MovingWorlds, SPC (“MovingWorlds”, “us,” or “we”), including information collected through our websites, subdomains (collectively, the “Site”), and anywhere else where we display this privacy policy. This Privacy Policy explains how we collect, use, disclose, and otherwise process personal information (as defined below) in connection with the Site and the related content, platform, services, products, and other functionality offered on or through our services (collectively, the “Services”).

Please read the following to learn what information we collect from you (the “User”) and how we use that information. If you have any questions about our privacy policy or other privacy-related matters, please email us at info@movingworlds.org.

We may change this Privacy Policy from time to time by posting the revised Privacy Policy in the “Privacy Policy” section of the Site. When we make changes to the Privacy Policy, we will change the date at the beginning of the Privacy Policy. If we make material changes to this Privacy Policy, we will notify individuals by email to their registered email address, by prominent posting on our Services, or through other appropriate communication channels. The revised Privacy Policy is effective immediately when posted on the Site.

PLEASE READ THIS PRIVACY POLICY CAREFULLY. BY ACCESSING OR USING THE SITE, YOU ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTOOD THIS PRIVACY POLICY

The personal information that we collect

We collect personal information in a variety of ways. For example, you may provide us your personal information when you register for an account, send us messages, subscribe to our mailing lists, newsletters or other forms of marketing communications, or use some other feature of our Service.

We may link or combine your activities and information collected from you on our websites with information we receive from third parties, as well as information we collect automatically through tracking technologies (defined below). This allows us to provide you with a personalized experience regardless of how you interact with us.

Personal Information Collected Directly from You

We collect personal information for professionals seeking to volunteer their expertise, skills, experience, and time, whether or not through a company that partners with us (“Experteers”), representatives of a social enterprise organization (“Representatives”), and for visitors who use the website to contact us or subscribe to our newsletter. We may collect the following categories of personal information submitted to us by individuals through the Services:

• Contact information, including your name, email address, telephone number, postal address, product or service that you are interested in, business email address, business postal address, and any comments that you would like to refer to us. We use this information to fulfill the Services, communicate with you directly, and to send you marketing communications in accordance with your preferences.
• Professional information, including resume information, skills, travelling preferences, gender, age, photographs, job titles, work history, school attendance, employee files, employment history, references, interviews, certifications, employer, your area of responsibility, and any comments that you would like to refer to us. We may process Professional information to fulfill the Services, including enabling us to match volunteer skill profiles with host organization projects.
• Business Representative Contact Information. If you are using the Services as a representative of a social enterprise organization, we collect your name, email address, phone number, position title, primary language, city and country, time zone, photograph, and any other personal information you may choose to share with us. As a Representative, you can access the Services such as submitting a request for support, searching Experteers, and networking with other social enterprise organizations. Through your account dashboard, you can access the Services and update your profile information..
• Account information. The account information may include your account identifier, password, name, work email address, business name, account creation and modification dates, website settings, and marketing preferences. The primary source of the account information is you, although some elements of the account information may be generated by our system, such as your employment information.
• Communication information. We may process information contained in or relating to any communication that you send to us or that we send to you. The communication information may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.
• Other Information that you provide to us online, by phone or in person, and we may use this information to respond to your request and provide you the requested Services.

Personal Information from Third Parties

We also obtain personal information from third parties; which we often combine with personal information we collect either automatically or directly from an individual.

We may receive the same categories of personal information as described above from the following third parties:

• Your Employer / Company: If you interact with our Services through your employer or company, we may receive your information from your employer or company, including another representative of your employer or company. We use this information to operate, maintain, and provide to you the features and functionality of the Service.
• Information we receive from services you connect to our Service: Some parts of our Service may allow you to login through a third party social network or authentication service such as Google or LinkedIn. These services will authenticate your identity and provide you the option to share certain personal information with us, which could include your name, email address, address book and contacts, or other information. The data we receive is dependent on that third party’s policies and your privacy settings on that third-party site. We use this information to operate, maintain, and provide to you the features and functionality of the Service. We may also send you service-related emails or messages (e.g., account verification, purchase confirmation, customer support, changes, or updates to features of the Site, technical and security notices).

Personal Information Automatically Collected

We and our third-party providers may use (i) cookies or small data files that are stored on an individual’s computer and (ii) other, related technologies, such as web beacons, pixels, embedded scripts, location-identifying technologies and logging technologies (collectively, “cookies”) to automatically collect this personal information. We may also use this information to distinguish you from other users of our Services. This helps us monitor and analyze how you use and interact with our Services. It also helps us and our partners to determine products and services that may be of interest to you. For more information about these practices and your choices regarding cookies, please see our Cookie Notice.

We may process information about your use of our website and services. The usage information may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system.

Purpose of Processing

We may use personal information we collect to:

• Fulfill or meet the reason the information was provided, such as to fulfill our contractual obligations, to deliver the Services you have requested and to process transactions;
• Verify your identity and entitlement to products or Services, when you contact us or access our Services;
• Register you for and provide you access to events and webcasts;
• Communicate with individuals, including via email, text message, video calls, social media and/or telephone calls;
• Request individuals to complete surveys about our organization, organizations we partner with, and Services;
• For marketing and advertising purposes, including to market to you or offer you through email, phone or text message information and updates on opportunities to volunteer and learn we think you may be interested in (where applicable, we may send you marketing messages if you have given us your consent to do so or where we have relied on the soft opt-in rule);
• Administer, improve and personalize our Services, including by recognizing an individual and remembering their information when they return to our Services;
• Facilitate customer benefits and services, including customer support through our command center services;
• Identify and analyze how individuals use our Services;
• Conduct research and analytics on our user base and our Services;
• Improve and customize our Services to address the needs and interests of our user base and other individuals we interact with;
• Test, enhance, update and monitor the Services, or diagnose or fix technology problems;
• Help maintain the safety, security and integrity of our property and Services, technology assets and business;
• To enforce our Terms of Use, to resolve disputes, to carry out our obligations and enforce our rights, and to protect our business interests and the interests and rights of third parties;
• Prevent, investigate or provide notice of fraud or unlawful or criminal activity;
• Comply with contractual and legal obligations and requirements;
• To fulfill any other purpose for which you provide personal information; and
• For any other lawful purpose, or other purpose that you consent to.

Our Disclosure of Personal Information

We may also share, transmit, disclose, grant access to, make available, and provide personal information with and to third parties, as follows:

Your Employer / Company: If you interact with our Services through your employer or company, we may disclose your information to your employer or company, including another representative of your employer or company. For example, survey responses, including your personal information, may be shared with your employer.

Customer Service and Communication Providers: We share personal information with third parties who assist us in providing our customer services and facilitating our communications with individuals that submit inquiries. Such Customer Service and Communication Providers are, but are not limited to:

• We may disclose “Contact data”, “Communication data”, and “Website usage data” to our Customer Relationship Management tool, Zoho Corporation, Pvt. (click to access its Privacy Notice) insofar as reasonably necessary for customer relationship management, website services improvement and customer support.

Other Service Providers: In addition to the third parties identified above, we engage other third-party service providers that perform business or operational services for us or on our behalf, such as website hosting, infrastructure provisioning, IT services, analytics services, employment application-related services, payment processing services, and administrative services. Such Service Providers are, but are not limited to:

• Your personal data held in our platform database will be stored on the servers of our third-party vendor hosting service provider Azure (click to access its Privacy Notice). The vendor does not use or have access to your personal information for any purpose other than cloud storage and retrieval.

Other Users: If you participate in any of the Services including matching volunteer skill profiles with host organization projects. The source of the contact data is you, we may disclose your public profile information to other online community members, as well as any other information you choose to provide or make public.

Ad Networks and Advertising Partners: We work with third-party ad networks and advertising partners to deliver advertising and personalized content on our Services, on other websites and services, and across other devices. These parties may collect information directly from a browser or device when an individual visits our Services through cookies or other data collection technologies. This information is used to provide and inform targeted advertising, as well as to provide advertising-related services such as reporting, attribution, analytics and market research. Please see our Cookie Notice for more information.

Legal Obligations and Rights: We may disclose personal information to third parties, such as legal advisors and law enforcement:

• in connection with the establishment, exercise, or defense of legal claims;
• to comply with laws or to respond to lawful requests and legal process;
• to protect our rights and property and the rights and property of others, including to enforce our agreements and policies;
• to detect, suppress, or prevent fraud;
• to protect the health and safety of us and others; or
• as otherwise required by applicable law.

With Your Consent: We may disclose personal information about an individual to certain other third parties or publicly with their consent or direction. For example, with an individual’s consent or direction we may post their testimonial on our Sites or service-related publications.

Notice to Residents of Countries Outside the United States

We are headquartered in the United States and we will process your personal information in the United States. If you are located outside of the United States, be advised that any information you provide to us will be transferred to and stored in the United States and that, by submitting information to us, you explicitly authorize its transfer and storage within the United States.

Retaining personal information

We will retain your Personal Data for as long as you maintain an account or as otherwise necessary to provide you the Services. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, and to monitor the impact of our services provided to participants.

To determine the appropriate duration of the retention of personal information, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of personal data and if we can attain our objectives by other means, as well as our legal, regulatory, tax, accounting and other applicable obligations.

Third-Party Links

The Services may contain links to third-party websites that are not controlled by us. These links are made available to you as a convenience, and you agree to use these links at your own risk. Please be aware that we are not responsible for the privacy practices or content of such third-party websites. This Privacy Policy only applies to information we collect from you while you are on the Services. If you navigate to a third-party website from the Services, we strongly encourage you to review and become familiar with that third-party website’s own privacy policy and statements. Use of third-party social networking websites, such as Twitter, Facebook, and LinkedIn, are governed by the privacy policies and practices of those websites.

Minors

Minors under the age of 18 may not use the Site. We do not collect or maintain information from anyone known to be a minor, and no part of the Site is designed to attract a minor. If you are under the age of 18, you may use MovingWorlds.com only with the involvement of a parent or guardian.

Online Policy Only

This online privacy policy applies only to information collected through our Site and not to information collected offline.

Our details

This website is owned and operated by MovingWorlds, SPC.

MovingWorlds 505 Broadway E, Suite #243 Seattle, WA, USA

info@movingworlds.org

We also welcome your questions, comments, and concerns about privacy. Please send us any and all feedback pertaining to privacy, or any other issues to info@movingworlds.org.