We don’t sell your personal information, share it with third parties for their own marketing purposes, or use it for any other purposes not described in this policy.

Privacy Policy outline:

  • Introduction
  • The personal data that we collect
  • Purposes of processing and legal basis
  • Providing your personal data to others
  • International transfers of your personal data
  • Retaining and deleting personal data
  • How do we protect information collected?
  • Do we disclose the information we collect to third parties?
  • Your rights
  • Cookies that we use
  • Miscellaneous Privacy Issues
  • Minors
  • Notice of Privacy Rights to California Residents
  • Online Policy Only
  • Terms of Use
  • Our details


This Privacy Policy discloses the privacy practices for https://movingworlds.org, https://blog.movingworlds.org, https://learn.movingworlds.org, https://forms.movingworlds.org, https://community.movingworlds.org, and other subdomains and services needed to operate our main website at https://movingworlds.org (the “Site”), owned and operated by MovingWorlds, SPC (referred to herein as “MovingWorlds”, “us” or “we”).

This Privacy policy applies where we are acting as a “data controller” with respect to the personal data of our service users and customers; in other words, where we determine the purposes and means of the processing of that personal data.

We are committed to protecting your privacy online. Please read the following to learn what information we collect from you (the “User”) and how we use that information. If you have any questions about our privacy policy, please email us at info@movingworlds.org.

We may change this Privacy Policy at any time by posting the revised Privacy Policy in the “Privacy Policy” section of the Site. The revised Privacy Policy is effective immediately when posted on the Site.


The personal data that we collect

We may process information enabling us to get in touch with you "contact data". The contact data may include your name, email address, telephone number, postal address, product or service that you are interested in, and any comments that you would like to refer to us. The source of the contact data is you. 

We may process information about an individual’s educational or professional career enabling us to match volunteer skill profiles with host organisation projects "professional data". The professional data may include full name, skills, travelling preferences, gender, age, photographs, job titles, work history, school attendance, employee files, employment history, references, interviews, certifications, and any comments that you would like to refer to us. The source of the contact data is you. 

We may process your website user "account data". The account data may include your account identifier, password, name, work email address, business name, account creation and modification dates, website settings, and marketing preferences. The primary source of the account data is you, although some elements of the account data may be generated by our system. 

We may process information contained in or relating to any communication that you send to us or that we send to you "communication data". The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.

We may process information relating to financial transactions that you enter into with us through our website "transaction data". The transaction data may include your name, your contact details, vat ID, payment details, and transaction details. The source of the transaction data is you or our payment service providers.

We may process information about your use of our website and services, "usage data". The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system.

We do not obtain data indirectly from you.

Purposes of processing and legal basis

Operations - We process your “personal data”, "professional data", "account data", "communication data", "transaction data" and "usage data" for the purposes of operating our website, provide our services and manage our business. The legal basis for this processing is our legitimate interests.

Relationships and communications - We process ‘contact data”, “transaction data” and “communication data” for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing). The legal basis for this processing is our legitimate interests.

Direct marketing - We process “contact data”, “account data” and “transaction data” for the purposes of promoting our business and communicating marketing messages and offers to our website visitors and service users. The legal basis for this processing is our legitimate interests.

Providing your personal data to others

We don’t sell your personal information, share it with third parties for their own marketing purposes, or use it for any other purposes not described in this policy.

Your personal data held in our platform database will be stored on the servers of our third-party vendor hosting service provider Amazon Web Services, Inc. (click to access its Privacy Notice). The vendor does not use or have access to your personal information for any purpose other than cloud storage and retrieval.

We may disclose “Contact data”, “Communication data”, and “Website usage data” to our Customer Relationship Management tool, Zoho Corporation, Pvt. (click to access its Privacy Notice) insofar as reasonably necessary for customer relationship management, website services improvement and customer support.

Financial transactions relating to our products and services may be handled by our payment services provider Stripe. You can find information about the payment services provider privacy policies and practices (click to access its Privacy Notice).

We may disclose your personal data where such disclosure is necessary for compliance with a legal obligation, exercise, or defense of legal claims or in order to protect your vital interests or the vital interests of another natural person.

International transfers of your personal data

We may transfer your data to the third parties mentioned above that are based in countries located outside of the European Economic Area which are not subject to an adequacy decision by the European Commission. 

In these cases, we ensure that both ourselves and our partners take adequate and appropriate technical, physical, and organisational security measures to protect your data. 

We also ensure a level of data protection at least equivalent to the one prevailing in the European Union by having an appropriate Standard Contractual Clause agreement in place with these third parties.

Retaining and deleting personal data

We will retain your Personal Data for as long as you maintain an account or as otherwise necessary to provide you the Services. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, and to monitor the impact of our services provided to participants.

Where we no longer need to process your Personal Data for the purposes set out in this Privacy Policy, we will delete your Personal Data from our systems. Where permissible, we will also delete your Personal Data upon your request.

Information on how to make a deletion request can be found in this privacy policy.

How do we protect information collected?

We implement a variety of security measures to maintain the safety of your personal information. Your personal information is contained behind secured networks and is only accessible to a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. When you place orders or access your personal information, we offer the use of a secure server. All sensitive/credit information you supply is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our databases to be only accessed as stated above.

Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we employ commercially reasonable security measures to protect data and seek to partner with companies which do the same, we cannot guarantee the security of any information transmitted to or from the Site, and we are not responsible for the actions of any third parties that may receive any such information.

Do we disclose the information we collect to third parties?

We do not sell, trade, or otherwise transfer to third parties your personally identifiable information unless we provide you with advance notice, except as described below. The term "third parties" does not include MovingWorlds, its affiliates, parent or subsidiary corporations. It also does not include Site hosting partners such as Amazon Web Services and Stripe, and other parties who assist us in operating our Site, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.

We may release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others' rights, property, or safety.

Your rights

When we process personal data for purposes that are in our legitimate interests, we have carried out a Legitimate Interest Assessment to confirm what these interests are, to consider what effect the processing has on individuals, and to check if our interests in processing could be outweighed by individuals’ interests.

It is important that the personal data we hold about you is accurate.

If you think the personal data we hold about you is inaccurate or incomplete, you can ask us to correct it or directly make those changes in your online account and profile.

In addition, any user may request to delete their full account and all related data records from our external and/or internal systems for any unspecified reason, which will subsequently be processed without undue delay. To request this deletion, please email info@movingworlds.org with your request.

There are some exceptions to these rights, however. 

For example, it will not be possible for us to delete your data if we are required by law to keep it. Similarly, access to your data may be refused if making the information available would reveal personal information about another person or if we are legally prevented from disclosing such information.

If you have a concern about the way we handle your personal data you have the right to complain to the data protection authority in the country where you live, work, or where you believe a breach has occurred.

If you wish to exercise any of these rights you should contact us using the email provided above.

Cookies that we use

We use cookies for the following purposes:

Necessary We use necessary cookies to help make the website usable by enabling basic functions like page navigation, identify you when you visit our website, and to help us determine if you are logged into secure areas of our website.

Analysis We use cookies to help us to analyze the use and performance of our website and services.

Personalization We use cookies to store information about your marketing preferences and to personalize our website.

Cookie consent Unclassified cookies are cookies that we are in the process of classifying, together with the providers of individual cookies. We also use cookies to store your preferences in relation to the use of cookies.

For more information about how we use cookies and how you can manage those cookies on our Site, see our Cookie Policy below.

Miscellaneous Privacy Issues


Minors under the age of 13 (18 for residents of Florida) may not use the Site. We do not collect or maintain information from anyone known to be a minor, and no part of the Site is designed to attract a minor. If you are under the age of 13 (18 in Florida), you may use MovingWorlds.com only with the involvement of a parent or guardian.

Also, in accordance with the Children's Online Privacy Protection Act of 1998, we will never knowingly request or solicit personally identifiable information from anyone under the age of 13 without verifiable parental consent. In the event that we receive actual knowledge that we have collected such personal information without the requisite verifiable parental consent, we will delete that information from our database as quickly as is practical.

Notice of Privacy Rights to California Residents

California law requires that we provide you with a summary of your privacy rights under the California Online Privacy Protection Act (the “Act”) and the California Business and Professions Code. As required by the Act, we will provide you with the categories of Personally Identifiable Information that we collect through the Site and the categories of third party persons or entities with whom such Personally Identifiable Information may be shared for direct marketing purposes at your request. California law requires us to inform you, at your request, (1) the categories of Personally Identifiable Information we collect and what third parties we share that information with; (2) the names and addresses of those third parties; and (3) examples of the products marketed by those companies. The Act further requires us to allow you to control who you do not want us to share that information with. To obtain this information, please send a request by email to info@movingworlds.org, or by standard mail to the Corporate Address found below. When contacting us, please indicate your name, address, email address, and what Personally Identifiable Information you do not want us to share with Affiliated Businesses or Marketing Partners. The request should be labeled “California Customer Choice Notice.” Please allow 30 days for a response. Also, please note that there is no charge for controlling the sharing of your Personally Identifiable Information or requesting this notice.

Online Policy Only

This online privacy policy applies only to information collected through our Site and not to information collected offline.

Terms of Use

Please also visit our Terms of Use section establishing the use, disclaimers, and limitations of liability governing the use of our Site.

EU Representative

  • Our representative within the EU with respect to our obligations under data protection law is Mariusz Kukawski, and you can contact our representative at mariusz@movingworlds.org.

Our details

This website is owned and operated by MovingWorlds, SPC.


505 Broadway E, Suite #243

Seattle, WA, USA


We also welcome your questions, comments, and concerns about privacy. Please send us any and all feedback pertaining to privacy, or any other issues to info@movingworlds.org

This Privacy Policy is last updated effective as of July 1, 2021.

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