The Experteering Process

From the time you join to the month after you return, we’ll guide you through each stage of your journey — helping you create a bigger impact, and realize your own transformation along the way.

Our process, and the resources needed for each stage, are outlined in greater detail below. We’ve divided the process into 6 stages, taking you from first joining our platform all the way to becoming an alumni:


1. Find a Project

Complete your profile

Invest the time to complete your profile. It will help you be discovered by host organizations that have not yet posted projects — seeing your profile may inspire them to assess how your skills can support their work and then recruit you for the project.

For tips, check out our FAQ explaining what factors about you go into the matching process.

Apply to join MovingWorlds

Apply to MovingWorlds here and get started.

For tips, read our the tips section in our FAQs.

Use our project search tool

Our search tool helps you find projects. But don’t be surprised if you don’t see a perfect project right away. We recommend you:

  1. Save searches - saved searches alert host organizations that people are looking for certain types of projects. See how.
  2. Follow host organizations - be the first to be notified when they publish new projects. See how.

Suggest your own project

Don’t be too surprised if you don’t see a project that is of interest right away. Our most successful Experteers take a collaborative approach with organizations to co-design projects that align with both parties.

  1. Suggest projects to organizations. See how.
  2. Use our “Organization Search” feature. Suggest ways you can support the host organization.
  3. Go out on your own and find organizations not on MovingWorlds. Invite them to join - cc’ing support@movingworlds.org so we can help.

2. Get matched

Join a Planning Workshop

For PLUS members only. Check your email for a list of all the upcoming workshops, including:

  • Experteering 101 - How to craft an effective profile and Experteering Request Form
  • Matchmaking Help Sessions - Join a session with a MovignWorlds team member for help finding a new project

Request An Introduction(s)

When you request an introduction, we recommend a simple message where you:

  • Introduce yourself
  • Explain why you are interested in this project
  • Share how your own skills and experience can benefit the organization
  • Suggest a virtual meeting to discuss the project and learn more about each other

Here is a template you can use for help.

Keep in mind that you can request an introduction to ANY project - even if it's not an exact fit. While our organizations have gone through the effort to post a specific project to MovingWorlds, often times they are only posting a fraction of the projects they actually need help with.

As such, if you read about a project and/or organization that is interesting, but not quite the right fit, you can still request an introduction, but make sure to be clear about skills, timing, and/pr language differences, and what you're hoping for instead.

Respond to Introductions

In addition to making your own introductions, organizations with projects can also request introductions to you. When they do, be sure to respond within 24 hours with clear action steps - we recommend you setup time to talk as soon as you're able.

Schedule an Introduction Call

MovingWorlds sent an email to both you and the Host Organization. As the Experteer, you are responsible for “project managing” the process forward. Start by emailing with the Host Organization to set up an introductory call.

First: Gather helpful information about the Host Organization (mainly through its website and external resources):

  • The mission
  • Line of work and social impact focus
  • Location
  • Read articles published about or by the Host Organization
  • Areas of success
  • Prepare questions you have about the Host and its functions Second: Take time to review the opportunity profile project description. It’s normal to have questions, so write them down and prepare to ask the Host Organization to ensure:
  • The project is clear
  • The anticipated outcome of the project, and the benefit of the project to its mission is clearly stated
  • The time required
  • Which of your skills will be utilized

Note: On all your calls remember to take notes on everything. If you decide to Experteer with this Host Organization, the information will be valuable for your Experteering Planning Guide further down the road.

Have An Introduction Call

Introduce yourself

Share information about yourself like your career goals, motivation for going Experteering, and other interests.

Get to know the Host Organization

Use the time at the initial meeting to introduce yourself to the Host Organization and learn as much about the Host Organization and its needs as you can – think of it like an informational interview. MovingWorlds has already gathered information on the Host Organization and clarified the project and its initial scope of work. But it is still important for you to gather enough information about the project and determine if it is a good match for you.

Get to know each other

At the center of every engagement is communication. If you can’t communicate clearly, the field engagement won’t work. Use this time to get to know each other and trade stories. You can start off by asking for the story of the Hosting Organization, and the people in it.

Confirm Your Match

Are you interested in working with this organization or not? After your virtual meetings you should have enough information to determine if the project is a good match for you. As soon as you make a decision, send an email to our matching team (match@movingworlds.org) to let us know whether you have confirmed a match or not.

In addition, you can use our templates below to communicate your intention with the Host Organization:

If the Host Organization/ project IS a good fit

Congratulations! Let the Host Organization know by sending the representative an email similar to this email template.

If the Host Organization/ project is NOT a good fit

Write to the Host Organization, thank them for their time and inform them why you felt it wasn’t a good match. Please be honest so that the organization can improve. Also remember to email our matching team to let us know the match didn’t work and why so we can help you find a better match. Use this email template as a starter.

Not sure if the project is a good fit?

That's OK! Plan another call to ask more questions and discuss it further. Here is an email template you can use. In your second call, learn more about the following:

  • The specific project and expected outcomes and deliverables
  • Share more about yours skills and interests
  • Learn more about the project timelines
  • Ask about working conditions, hours, and benefits

3. Plan Your Trip

Start Your Planning Guide

Once you confirm a match, our system will invite you and the hosting organization to work on the MovingWorlds Experteering Planning Guide together.

Complete the Checklist for Experteering Overseas Start reviewing and completing the MovingWorlds Checklist for Experteering Overseas. Everything listed on the checklist is important, and takes time to complete. Be conscious of your start date on this checklist.

Please not that if you are participating in a premium program like the Institute or sponsored by a company or foundation, you will receive additional information on what happens view email and separate content guides.

Learn Best Practices

Take the on-demand MovingWorlds Experteering Best Practices training, which will be shared with you once you become a member.

In addition, join one of our live Experteering Best Practices webinar to interact with our team and fellow Experteers to share best practices.

Work Through Your Planning Checklist

Our system will invite you to view a planning checklist once you are matched. Start working through this checklist, and turn to the MovingWorlds community and our FAQs for help.

In addition, review our region guides for extra contextual information about the part of the world you’ll be Experteering in.

Complete Your Planning Guide

Work through the Experteering Planning Guide together with your hosting organization until it’s complete. Once you request an introduction, you and your host will be sent an Experteering Planning Guide that is specifically created just for you and your hosting organization.

Once complete, sign and submit it to MovingWorlds by email match@movingworlds.org to confirm the formal match and start off your Experteering Engagement.

Please note it is suggested that the Experteer Planning Guide is completed BEFORE the Experteer has booked the ticket to the Host Organization.

Arrange Your Travel

The planning checklist linked above provides recommendations for arranging your travel.

Once you complete this, please update your dashboard with your travel details so we have current information and can support you in case of emergency.

4. Grow Your Skills

Cross cultural leadership

Once you join, you will receive access to the MovingWorlds Global Leadership Guidebook.

PLUS members will receive an email inviting them to take the GlobeSmart assessment, and then an invitation to join a monthly workshop with other Experteers to discuss results and explore Experteering best practices and cross cultural leadership

Explore Social Enterprise Best Practices

Once you join, you will receive access to the MovingWorlds Guide to Social Enterprise.

PLUS members will receive an email inviting them to a monthly workshop on social enterprise.

Build your network

PLUS members and Institue Fellows will be invited to our online community where we have breakout rooms for key topics, news, and Experteering best practices. In addition to meeting Experteers on workshops, you’ll engage in our learning community and be able to connect with other past and present Experteers on LinkedIn.

Human centered design best pratices

Once you join, you will receive access to the MovingWorlds Guide to Human Centered Design.

PLUS members will receive an email inviting them to a monthly workshop on human centered design as well as a community group that discusses best practices, case-studies, and real challenges from the field.

Professional guidance

While optional, once you join, you will receive access to the MovingWorlds guide on how to use Experteering to catalyze your career.

Fellows will have dedicated work sessions and career coaching sessions.

MovingWorlds will be building a career guidance community soon. Sign up here for updates.

5. Go Experteering & Make a Real Impact

Remember the Training

Remember the training, and strive to use best-practices every day of your engagement.

Once matched, members will receive supplemental materials to help them make lasting change in the field. In addition, PLUS members can use the community forum to discuss challenges from the field.

Utilize Human Centered Design Principles

In addition to the supplemental guides given to you for your Experteering project, use these additional resources to utilize human-centered design best practices:

Work on your Sustainability Plan

Remember the MovingWorlds Manifesto and Values. Success is something that is measured one year after you leave.

From the time you start planning your project, continue to reference your Experteering Planning Guide, and invest time in the project sustainability section.

Ask for support from your network

When you’re volunteering overseas, there are many ways that your network, family, and/or friends can support your impact. But don’t jump at your first idea. Like everything related to your Experteering project, this should be done in partnership with your local organization so as to not distract local resources, create dependeinges, erode dignity, and to ensure sustainability. Read our guide on how to do this effectively.

In addition to your own network, the MovingWorlds community is here for you, too. If you’re a PLUS member, make sure to turn to conversations in the community related to human centered design

Transfer Skills

Perhaps more than any other contribution you will make, transfering skills and insights to the local team is one of the best things you can do while Experteering. Read our guide on how to do this effectively.

6. Return home and sustain the change

Impact Assessment

We’ll send you a survey when you get back. PLEASE complete this - it helps us improve. And who knows, we might use your input in our next thought-leadership research.

Project Capstone & Share Your Story

When you start on your project, MovingWorlds will send you a template that you can use to document your learnings as you go. This is optional, but we find that Experteers that use it end up with rich notes and memories. Our guide will then make recommendations on how to publicize your project. We’ll invite you to share your story on our blog if you agree to our standards.

Return Home Reflection

Once we know your Experteering dates (which you’ll input on your dashboard once you arrange your travel), we’ll send you a template to reflect on your experience. We find that reflection helps you think through the transformation that happens while Experteering.

Reintegrate Successfully

Reverse culture shock is a thing. Our guide will help you work through it. Once we know your Experteering dates, we’ll send you our guide.

Join Our Alumni Community

If you tell us your Experteering dates, we’ll invite you to join our alumni community when you return.